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Junior Admin/Receptionist

KTS Jobs


Posted by: KTS
View all jobs from KTS
Address: 49 High Street
Kingswood
Bristol
BS15 4AA
Contact Details: 0117 9475986
Date Posted 14th May 2008
Reference Code: KTS/OFF1052
View Since Posting: 75
Salary: £12,000
Vacancy Location: Bristol
Full Description:
Based in the Bristol office and Reporting to the Office Manager. The job operates officially between the hours of 08:30 – 17:00, Monday – Friday with an hour for lunch - 37.5 hrs per week with paid holidays (25 days per first full calendar year). The role is to provide Reception cover and will include the following duties:

RESPONSIBILITIES

General Receptionist duties include;
 Covering Reception – meet and greet, telephone answering and message taking
 Distributing post and faxes
 Arranging lunches and providing refreshments for internal and external meetings
 Booking Courier services and Taxis
 Typing and adhoc secretarial support for managers and projects as required
 Sorting post
 Ordering stationery/ toner/ hygiene products
 Side office bookings
 Frequent checks of kitchen areas. Ensure coffee points fully stocked and dirty cups & glasses removed and loaded into dishwasher
 Ensure all new staff have watched the Fires at work DVD


Shared Duties with Admin staff;
 Help with the day to day running of the office and support services
 Fire Alarm tests and drills, security guard liaison
 Photocopying & scanning- archiving and document control
 Distributing post and faxes
 Reconciliation and banking of cash for staff purchases from café and other charity collections etc
 Assisting with proposal preparation i.e. collate supplementary input documents, produce diagrams etc, bind documents, prepare for dispatch
 Updating internal staff CV’s
 Room bookings – Room preparation, ensuring set up and clearance for next meeting
 Ensuring stocks of refreshments are maintained via Tesco order